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Council Meeting:
January 14, 2011

Les réunions au Conseil:
Le 14 janvier 2011


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CDTO Quality Assurance

Frequently Asked Questions About the QAP

This section contains some of the more frequently asked questions about the Quality Assurance Program. The College welcomes comments, suggestions and questions from members and from the public. Please foward your questions to the College.

* (PDF files)PDF document

Q:  Do I need to report to the College every time I complete a course in order to get the credit point?
A: No, you do not need to report to the College every time you complete a course. Instead, you should complete the appropriate record form in the Professional Development Profile*. Make sure you also file the evidence of attendance e.g. receipt, course content description, attendance certificate, course notes etc. with the form. Refer to the Credit Point System for Professional Development Activities* to ascertain the credit points for the course. You only need to submit your records to the College when requested by the Quality Assurance Committee.
Q:  What do I need to include into the Professional Development Profile for each professional development activity I take?
A: The information you file depends on the type of activity that you undertake. The suggested list below refer to recording of the most common activities undertaken by RDTs.
  1. For attending each conference, seminar or course
    1. Complete in full the "Attendance at Seminars, Lectures, Conferences, Courses" record form. Use one form for each course.
    2. Attach evidence of attendance e.g. receipt, course content description, course notes, attendance certificate, test results, list of participants, etc.
  2. For correspondence and self-study programs offered by educational/professional institutions
    1. Complete in full the "Distance Education Programs" form
    2. Attach course/program curriculum, syllabus, certificate etc. as evidence of your participation.
  3. For journal, video or book review
    1. Complete in full the "Self-Study Activities" form
    2. In case of journals, include the dates and issue numbers of the journals your reviewed
    3. Summarize content and relevance to your practice
  4. For teaching
    1. Complete in full the form on "Acting as a Dental Technology Related Faculty in a Teaching Institution" or the form on "Acting as a Presenter/Lecturer of CDTO approved Courses/Workshop"
    2. Attach letter of appointment, teaching assignment, information leaflet on course(s) etc.
  5. For publishing an academic or technical article in an accredited journal
    1. Complete in full the "Author of Articles" form
    2. Attach a copy of the published article
  6. For participation in College work (i.e. committee, task force, peer assessor)
    1. Complete the form on "Participation in CDTO Committees, Task Forces, Working Groups"
    2. Attach letter of appointment, minutes of meetings, claim forms etc.
  7. For contributions in an official capacity on ADTO and other recognized dental technology professional organizations
    1. Complete the form on " Other Approved Activities"
    2. Attach documentation on appointment
The list is not comprehensive. You may wish to refer to the Professional Development Profile* for further details.
Q:  When will the College review my self-assessment and Professional Development Profile?
A: The self-assessment is an integral part of the Professional Development Profile. Each year, at least 5% of the RDTs in Ontario will be asked to forward their profile for review. You will be informed by mail when the Quality Assurance Committee requests your profile.
Q:&bnsp; When does my 3-yearProfessional Development Cycle begin and end?
A: For any member, who registered in or before 1998, your cycle had already started on September 1, 1998. It will end on August 31, 2001. For this first cycle, the QA Committee will award credits to professional development activities that members took after September 1, 1997. Also, 10 credits will be assigned to any member who attended the QA Information Session in March, May and June of 1997.

For any member, who registered after 1998, your cycle began on September 1 of the year you registered with the College. It will end three years afterwards on August 31. (e.g. If you first registered in August/September 1999, the cycle would be from September 1, 1999 to August 31, 2003.)

Q:  Can I fulfil my 90-credit requirement by just participating in one type of professional development activity (such as reading journals or attending conferences)?
A: No. If you refer to the Credit Point System for Professional Development Activities*, you will notice that certain activities have a maximum number of credits that you may accumulate over each year and every three years. For example, in every 3 years you can obtain a maximum of 18 points from journal review. The intention was to encourage members to participate in various activities.
Q:  If I accumulated more than 90 credits in three years, can I carry forward the extra credits into my next professional development cycle?
A: No, you cannot carry the credits to the next cycle. For each professional development cycle, you must accumulate a minimum of 90 credits.
Q:  What will the Peer Assessor examine in my laboratory?
A: The Peer Assessor will determine whether you actually meet the criteria specified in the Standards of Practice and Supervision. He/she will objectively record all facts found in your practice on checklists provided by the College.
Q:  In a small community, I may have a reason for not wanting a particular assessor. How do I avoid this problem?
A: You will be given the names of three potential assessors. You can advise the College in writing, giving adequate reasons, if you feel strongly against one. The QA Committee will then decide on who to appoint.
Q:  How can I be sure that the Peer Assessor will not use the information obtained during the peer assessment against me?
A: The Peer Assessor, the Quality Assurance Committee and the College staff are bound by strict confidentiality rules under the Regulated Health Professions Act and Code. Under the RHPA, a person found guilty of breaching confidentiality is liable to a fine of $25,000. Section 83 of the Health Professions Procedural Code also stipulates that information obtained through the assessment process cannot be disclosed to other Committees of the College.
Q:  Who pays for the cost of Peer Assessment?
A: The College will pay all expenses relating to the random 5% of members selected for Peer Assessment each year. Members directed to take part in a peer assessment because of failure to comply with requirements of the QA Program will be required to pay the costs involved.
Q:  I am a RDT holding a general certificate with the College, but I am close to retirement. Can I be exempt from the Quality Assurance Program?
A: All members of the College holding a General Certificate of registration must comply with the Quality Assurance Program without exception. Inactive members of the College need not participate in the Quality Assurance Program.